Summary of the Role

This role involves managing day-to-day company operations such as; identifying and following up on prospects to closure, managing ongoing projects, revenue management, handling suppliers, etc. The Administrative Assistant will be responsible for many clerical tasks to ensure that the team works efficiently. They will serve as the first point of contact for the company and handle first line resolution; representing the company appropriately at all times.

Duties

1. Invoice all clients and manage company payables. This includes debt collection to manage aging to x limits.
2. Manage petty cash. This includes timely settlement of outstanding payments, purchase of office items, pre-payments for certain accounts as directed by Head Finance.
3. Handle timely and accurate requisitioning for all office items and supplies.
4. Timely and accurate accountability schedules for all monies spent.
5. Identify potential bids and participate in organizing bid documents for submission – prepare supporting documents as part of the proposal required by the prospect.
6. Engage prospects and ensure smooth closure of business deals.
7. Follow up on closure of projects to ensure invoicing is done timely.
8. Handle URA filing and other tax payments, in a timely manner.
9. Perform any other duties that maybe required of them from time to time.

Responsibilities

1. Ensure a clean and workable environment for all staff.
2. Timely payment of all company suppliers, i.e., service providers, external consultants, etc.
3. Manage project expenses and keep accountability schedules for all project budgets.
4. Timely payment of employee salaries and issuance of payment slips.
5. Manage project workplans to ensure adherence to contractual terms by both the company and clients, and that customers’ expectations are met, and the projects are closed.
6. Work with and support auditors (both internal and external audits).

Skills Required

1. Proficient in MS Office tools (Word, Excel, and PowerPoint)
2. People management skills (team oriented and team management skills)
3. Strongly organized
4. Excellent communication
5. Problem solving
6. 2-3 years of Experience in a similar role.

Education Requirements

1. Bachelor’s in accounting / Finance or any business-related field

If interested kindly forward your cv to etyang@ezer-consult.com