Head of Finance

Position: Head of Finance

Department: Finance

Reports to: Country Director (Uganda)

Job Summary:

The Head of Finance and Operations (HoFO) is a senior staff position within Company Uganda structure, and a member of the Senior Management Team (SMT).

The Head of Finance and Operation is responsible for the development of operational excellence of Company Uganda including the leadership and management oversight of all operational support functions. This includes Financial and Grant Management and Control, Human Resources, Administration, Logistics, Administration, Security and Risk Management. The position leads in the development, roll-out, implementation and review, and ensuring compliance to all Company’s organizational and in-country operational policies, procedures, guidelines, systems, and standards; oversight of the provision of adequate and timely operational support for successful development, implementation, and delivery of Uganda programs and projects; promoting stewardship of resources; and proactively managing risk.

As a member of the SMT, the Head of Finance and Operations actively participates in and contributes towards the development, implementation, and review of Company country strategic and annual plans.

Duties & Responsibilities

Policies, Systems and Compliance: (30% of time)

• Maintain up-to-date knowledge of all Company organizational operational policies, manuals, guidelines, and systems – Human Resources (HR), Financial and Grant Management and Control, Logistics, Administration, ICT, Risk Management, Security and Emergency.
• Maintain knowledge with government of Uganda laws, policies, legal and statutory requirements, and regulations relevant to operations, and be responsible for always ensuring full compliance by Company Uganda.
• In consultation with the Country Director (CD), be responsible for leading the development and the comprehensive implementation of the Company in-country operational policies and guidelines and systems in line with global Company policies and guidelines and systems as well as the national operating context.
• Responsible for the roll-out, implementation and timely review of all Company organizational and in-country operational policies and guidelines and systems, ensuring full compliance by all staff, offices, and projects in Uganda always
• Oversight of employee training on Company organizational and in-country operational policies and guidelines and systems.
• Be familiar with respective donors’ operational requirements, policies, and procedures, and be responsible for overseeing full compliance by Company in accordance with grant agreements and contractual obligations related to all operational support functions.
• Oversight for partner, supplier, and service provider compliance with relevant Company organizational and in-country operational policies, guidelines, procedures, and systems, including Child Safeguarding, grant management and reporting, logistics and procurement, anti-corruption and anti-fraud, and anti-terrorism.
• Working closely with operation department heads and leads, be responsible for overseeing and ensuring the development and implementation of systems and plans for quarterly internal operational compliance reviews and audits of all Company offices, projects and implementing partners in Uganda.
• In consultation with the Country Director, be responsible for leading reviewing, planning, and implementing initiatives and actions for continuous improvement of Company Uganda operational support functions.
• Actively participate in and contribute towards the development and review of Company organizational operational policies, guidelines, and systems.
• Lead the global finance and grant management software implementation for the Uganda office ensuring data is migrated correctly, issues are flagged and resolved and staff are trained on revised policies and practices.

Operations, Leadership and Management (30%)

• Responsible for the leadership, management, and oversight of the effective operational support functions of Human Resources, Financial Management and Control, Logistics, Administration, Information Communication Technology, Risk Management, and Security and Emergency, of Company Uganda.
• Responsible for leading the development, implementation, and review of annual, quarterly, and monthly operational plans in support of Company country and program strategies, plans and growth in Uganda.
• Responsible for oversight of the planning and provision of adequate and timely operational support for the effective implementation and successful achievement of Company programs and projects in Uganda.
• Responsible for the management and technical oversight of implementation of all internal processes, including proper request, review, approval, and authorization of operational support functions, including procurement, payments, and expenses, in compliance with Company policies, procedures and systems
• Working closely with the Country Director, Finance and Admin Manager and Senior Management Team, coordinate and oversee the development, monitoring, review and reforecasting of the company annual country budget.
• Oversight of effective financial and grant management of the country annual programs and projects budgets including monthly, quarterly and annual review and analysis of expenditure against budget, reforecasting, and allocation review, taking corrective measures in consultation with the Country Director, Finance and Admin Manager, and Head of Programs.
• Act as the focal person and be responsible for the management, coordination and technical oversight of external compliance reviews and financial audits, ensuring that all necessary preparations are made, and in consultation with the Country Director prepare management responses and actions to address and implement emerging findings, issues, and recommendations.
• Actively participate and provide support in the development of new country projects and programs, including needs assessments, project designing, proposal writing, and budget preparation, ensuring they reflect adequate and maximum operational support and efficiency.
• Actively participate in and provide management and technical operational support in the development and management of partnerships and consortiums.
• Working closely with the Finance and Admin Manager, be responsible for oversight of the preparation and timely submission of quality internal and donor financial reports.
• Working closely with the Head of Programs, actively participate and assist in the preparation and timely submission of Company internal and donor narrative reports, ensuring that operational support functions are adequately incorporated.
• Support the Country Director in risk management, including ensuring that a wide range of operational and programmatic internal and external risks are identified, analyzed, and appropriate proactive mitigating measures are put in place.
• Support the Country Director in developing, implementing, reviewing, and updating Company’s Uganda country security and emergency management plans and protocols, including organizing and delivering training to staff, regular monitoring of the situation, and providing adequate and timely update and advice.
• Be the focal and main contact person for all operational support functions and matters of Company Uganda, and in consultation with the Country Director, represent Company in relevant external operation forums, networks, and coordination meetings.

Human Resource Management and Support: (25% of time)

• Responsible for the line management, support, and supervision of operation department heads – Finance and Admin Manager, Human Resources Manager, Logistics and Security Manager, and Field Managers.
• Responsible for the planning, oversight and provision of leadership, management and capacity building support to operation department heads and teams, including identification of capacity building needs, planning and delivery of organized and on the job training, mentoring, and coaching.
• Carry out timely staff performance appraisal of operation department heads, in accordance with Company policies and procedures, ensuring proper documentation and joint regular reviews.
• Support the Country Director in the development, implementation, and review of Company’s organizational structure in Uganda, ensuring that the country programs and operations are adequately staffed.
• Working with the SMT, actively supports the development of a high-performance culture, participatory staff engagement, staff development and retention, organizational learning and development, and a work environment that truly reflects Company’s organizational values and principles.

Support to Senior Management Team: (15% of time)

• As a member of the SMT, actively participate in and contribute to the development, implementation and review of the Country Strategic Plan, Country Annual Plans, and work closely and collaboratively to assist the Company in delivering its objectives.
• Support the Country Director in the preparation and timely submission of the company’s country annual reports, ensuring that operational support functions are adequately reflected.
• Actively participate in and contribute towards knowledge management, organizational learning, and change management initiatives.
• Undertake other appropriate level duties as assigned by the Country Director from time to time.

Qualifications.

• Post-graduate degree in Business Administration, Accounting, Supply Chain Management, Financial Management, or relevant field.
• Minimum of ten years senior level experience in operational management responsibilities.
• Demonstrated knowledge and experience of developing and managing a range of operational support function systems and structures, such as Human Resources (HR), Finance, Logistics, and Administration.
• Good understanding and experience of security and risk management.
• Proven experience and track record of participatory and performance-based staff management, supervision, and development.
• Demonstrated experience and successful track record in initiating, developing, and cultivating positive and collaborative working relationships with government and non-state organizations and institutions.
• Strong knowledge and experience of Monitoring and Evaluation (M&E) of operational support functions.

Skills and Competencies:

• Demonstrated strong conceptual, analytical, strategic thinking and proactive problem-solving ability.
• Strong organizational, planning, coordination, and time management skills, with the ability to manage multiple tasks and priorities to meet deadlines in complex, fast paced and challenging environments.
• Demonstrated ability to effectively work and contribute to a team environment, with the capacity to develop and maintain positive workplace environment and practices at all levels.
• Excellent interpersonal, communication, networking, and negotiation skills.
• Strong diplomacy skills with the ability to establish and maintain good working relationships with partners, donors, and other stakeholders in a sensitive environment.
• Excellent English language skills (spoken and written), including report writing.
• Willingness and ability to travel outside Kampala, often at short notice and for an extended period.
• Affinity with Company’s mandate.
• Politically and culturally sensitive with qualities of patience, tact, and diplomacy.
• Creative, energetic, flexible, and accommodating in a difficult and sometimes insecure working environment.
• Stress-resilient to be able to cope with multiple priorities, deadlines, and complex problems.

Interested candidates share your cvs to: pule@ezer-consult.com

Only shortlisted candidates shall be contacted.