Receptionist

Kampala
Posted 2 weeks ago

Job Purpose

The Receptionist will facilitate efficient office operations by handling administrative tasks, coordinating travel and meeting arrangements, preparing reports, and maintaining organized filing systems.

Roles and Responsibilities:

Administrative Support

  • Provide comprehensive administrative assistance to ensure smooth office operations.
  • Perform general office tasks, including filing, typing, copying, binding, scanning, and other related duties.
  • Complete operational requirements by scheduling and managing administrative projects, ensuring timely delivery of results.

Travel and Meeting Coordination

  • Arrange travel plans for senior staff, including booking flights, accommodations, transportation, and restaurant reservations.
  • Schedule meetings and maintain appointment calendars.

Communication

  • Exhibit professional and courteous communication via phone, email, and mail.
  • Welcome and assist visitors, ensuring a positive and professional experience.

Office Organization

  • Maintain organized filing systems to facilitate efficient record retrieval.
  • Support team activities by handling organizational and communication-related tasks.

Inventory and Equipment Management

  • Manage office supplies inventory by tracking stock levels, anticipating needs, and placing timely orders.
  • Ensure proper functioning of office equipment by performing preventive maintenance, scheduling repairs, and evaluating new equipment or techniques.

Team Contribution

    • Collaborate effectively with team members to achieve organizational goals.
    • Contribute to office upkeep and recommend repairs or maintenance as necessary.
  • Education and Experience:
  • Minimum of 2 years’ work experience.
  • Bachelor’s degree in business administration, or any other related course
  • Excellent verbal and written communication skills.
  • Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Polite and professional demeanor, with strong interpersonal skills.
  • Attention to detail and problem-solving abilities.

If interested kindly share cv to pule@ezer-consult.com

 Only shortlisted candidates will be contacted.

Deadline: 28th January 2025 

Job Features

Job CategoryHuman Resource

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